The College will create a dynamic roadmap to guide students on all the steps they need to take and the information they need to learn after they are admitted to the college, to ensure a successful start of their college career at Coastal.
Completion of a dynamic checklist that guides students after admissions, based on certain student characteristics.
KPIs:
- Development Stage: Number of checklist items assigned to each student population.
- After implementation: Percentage of checklist items completed per admitted students
Baseline measure (for each KPI):
- Development Stage: No dynamic post-admit checklist items currently active on the student application. Only static checklist is available online.
- After implementation: We will monitor percentage of items completed for admitted students. We will also monitor the percentage of students registered after admittance to see if the availability of checklists appears to have an effect on registration after admission.
Current/most recent data (for each KPI):
- Development Stage: All static checklists are currently available online. Dynamic checklists are live in Element451 for the Spring 2026 term.
- After implementation: Data will be available once dynamic checklists are fully implemented
- Preliminary data:
- Spring 2024 (pre-static-checklist): Registered to Admitted 45.5%
- Spring 2025 (after static checklists): Registered to Admitted 56.1%
Goal or targets (for each KPI):
- Development Stage:
- By End of July: All dynamic post-admit checklist items created and available in Element451 for Spring 2026 application launch.
- By December: All static and informational items will be available in student portal/hub.
- After implementation: This value will be determined after the dynamic checklists are in use for at least one term.
Time period/duration: All static checklists are publicly available online on our website. Dynamic checklists are available for all applicants for the Spring 2026 cycle and forward.
Static checklists are available on the website, and now dynamic checklists are available for students on their Element451 application dashboard starting with the Spring 2026 term.
Although it is still early, we have already seen admitted students progressing and completing their checklists. We expect this to translate to earlier submission and completion of important items that will allow our team to register students sooner and address any issues for areas such as Financial Aid earlier than in the past. We will have more concrete data once the Spring semester is over.
Now that post-admit checklists are live within Element451, we will consider 2 items for focus.
The first one is to analyze the completion of the checklists and develop robust communication plans around it with the goal of increasing early submission of crucial items such as FAFSA completion.
The second one is to work on recurring checklist items for returning students in preparation for the next term. This would include items such as the yearly completion of the FAFSA, scheduling an appointment with their advisor, applying for graduation (if applicable), etc. We believe these continuing checklists will be particularly important for students moving into their sophomore year, transitioning away from the high-touch work of COMPASS advisors and transitioning to a faculty advisor.
Maintenance of the post-admit checklist remains a challenge given the multitude of offices that are involved. Ensuring that items are revised constantly will ensure that the lists are accurate going forward.
Finally, the use of Element451 presents a challenge simply due to it being a relatively new tool for our institution. As our expertise increases, and the tool is rolled out to more offices on campus, we will be better equipped to enhance the lists and adjust them with ease.
